Management Assistant

Management Assistant

Summary of Job:
To provide administrative support to the Producer and Associate Producer, with an emphasis on daily production scheduling.

Responsibilities:
- Provide daily administration and support to the Producer.
- Partner with Associate Producer, Production Manager, Department Managers and other Assistants to create, modify, and manage Producer's daily schedule. Actively communicate scheduling information and changes to key managers.
- Manage ever-changing schedules and tasks in a fast-paced environment.
- Duties include maintaining Producer's calendar by interacting with Department Managers on a daily basis to schedule meetings and reviews. Work closely with other assistants (both in Production and on the Executive Team) regarding internal and external scheduling. Organize travel for recording sessions and other special events.
- Provide support to the Producer for their non-production duties, including ancillary projects and studio-wide special projects as requested.

Qualifications:
- Minimum of 3 - 5 years experience providing support to a busy, in-demand individual or group of individuals
- Ability to handle sensitive and confidential information in a professional manner.
- A customer service background, or excellent interpersonal/customer service skills
- Willingness to take initiative and resolve problems
- Strong organizational skills with the ability to prioritize and multi-task
- Ability to work well both independently and as part of a team within a fast paced, dynamic, deadline orientated environment
- Excellent written and verbal communication skills with a high attention to detail and quality control.
- Knowledge of Microsoft Office software required; Mac experience a plus
- Film industry knowledge and/or experience desired.